Manage items

Move items to folder

To move items to a folder:

1. In Explore or the Data tab, select one or multiple items.
2. On the floating bar, click on Move/Copy to Folder.
3. Select Move to Folder.
4. From the Folder dropdown, select the destination folder.
5. Choose what to do in case the destination folder has items with the same name:
   • Skip: The items will not be moved to the new folder.
   • Replace: Any existing items with the same names will be replaced with the new ones, including their assignments, annotations, and all other data.
   • Replace only annotations: Only the annotations will be replaced. The rest of the existing item’s data will remain unchanged.
6. Click Move.

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About Moving

• Moving items to a different location will transfer with it the following item information: Item Status, Annotation, Assignee, Priority Score, Approval State, Pin State, Custom Metadata, and the item’s corresponding Working hours in Analytics.
• The items that you move will only retain their assignments if the assignees have access to the destination folder.
• When you move an item from one folder to another, the item's annotation time is displayed in the Analytics tab of the previous folder. Learn more.

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Limitations

• You can't move folders.
• Items with existing names will be skipped and will remain in their source folder.
• Items that exceed the folder limit won't be copied.

Copy items to folder

To copy items to a folder:

1. In Explore or the Data tab, select one or multiple items.
2. On the floating bar, click on Move/Copy to Folder.
3. Select Copy to Folder.
4. From the Folder dropdown, select the destination folder.
5. Choose whether you want to Include annotations and statuses in the copied items (optional). If you leave this box unchecked, skip step 6.
6. Choose what to do in case the destination folder has items with the same name:
   • Skip: The items will not be copied to the new folder.
   • Replace: Any existing items with the same names will be replaced with the new ones, including their assignments and annotations.
   • Replace only annotations: Only the annotations will be replaced. The rest of the existing item’s data will remain unchanged.
7. Click Copy.

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About Copying

When Include annotations and statuses is checked, copying items to a different location will transfer with it the following item information: Item Status, Annotation, Priority Score, and Approval State.

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Limitations

• You can't copy items and folders at the same time.
• Items with existing names will be skipped.
• Items that exceed the folder limit won't be copied.

Find Items

To find an item, go to Data and type the name of the item in the search bar.

Sort documents

In Data, you can click on Name, Status, or Priority to sort all videos in ascending ^ or descending v order.

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Status is sorted by: Not started, In progress, Returned, Quality Check, Completed, and Skipped.

Filter items

In Data, you can filter your items by Pin state, Approval state, Annotation status, Prediction status, and Assignee:

1. Click on the Filter button beside the search bar.
2. Pick one or multiple filters from the following categories:
   • Pin state: All, Pinned, Not pinned.
   • Approval state (multi-select): Approved, Disapproved, No Approval.
   • Annotation status: Any, Not started, In progress, Quality Check, Returned, Completed, Skipped.
   • Prediction status: Any, Not started, In progress, Completed, Failed.

To filter by Assignee, you can click on the assignee's avatar (or icon) next to the search bar.

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• Filters from all categories can be applied at the same time.
• To clear filters, you can click on your selections again to remove them, or simply click Reset Filters.

Delete items

To delete one or multiple items:

1. In Data, select one or multiple items.
2. Click Delete on the floating bar.
3. Click Delete.

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Only Team Owners, Team Admins, and Project Admins (with permission) can delete items in bulk.

Download items

To download your project:

1. Go to the Downloads tab.
2. Click Prepare Download.
3. Select a format: SuperAnnotate JSON or SuperAnnotate CSV.
4. In the pop-up, type in a name.
5. Select the folders you want to include in your download.
6. Select one or multiple statuses to filter which items to include in your download.
7. Click Prepare.
8. After the download is prepared, click Download. You can cancel the preparation stage by clicking Cancel instead.