Assign & share folders

Assign folder

You can assign a folder to one or multiple users with applicable roles (Annotator, QA, or a Custom role). After assigning a folder, only assigned users will be able to request items from that folder.

To assign a folder:

1. In the Data tab, click the three dots ⋮ on the folder you want to assign.
2. Click Assign.
3. In the pop-up, select the user you want to assign.
4. Click Assign.

📘

• Contributors can access and request tasks from any folder that they are assigned to, or folders that have no assignments at all.
• When requesting tasks, contributors will receive items from the folders they are assigned to first. They will receive items from one folder at a time, in alphabetical order. If there are no more items left in the assigned folders, then contributors will receive items from an unassigned folder.

🚧

• You can assign only one folder at a time.
• You can assign folders to pending users.
• Only Team Owners, Team Admins, and Project Admins can assign folders.
• Only contributors that are assigned to this folder can request items from this folder.
• You can’t assign items or folders to a user if their activity in that project is paused.

❗️

• Annotators, QAs, and users with Custom roles can't be assigned folders that are already assigned to users with the same role.
• You can't assign folders to Team Owners, Team Admins, and Project Admins.

Unassign folder

To unassign a folder:

1. In the Data tab, click the three dots ⋮ on the folder you want to unassign.
2. Click Assign.
3. In the pop-up, click the X button next to the names of the user you want to unassign.
4. Click Assign.

❗️

When a user’s role is changed, their assigned folders become unassigned.

To remove all the assignments:

1. In the Data tab, click the three dots ⋮ on the folder you want to unassign.
2. Click Assign.
3. Click Remove Assignments.

Share folder with group

To share folders with groups:

1. When in the Data tab, click the three dots ⋮ on the folder you wish to share.
2. Select Share with groups.
3. In the pop-up, select the group(s) you want to share data with.
4. Click Share.

📘

Hovering over the shared icon next to the folder name will show you which groups the folder has been shared with.

🚧

• Only Team Admins, Organization Owners and ungrouped Project Admins can share folders with groups.
• A grouped Project Admin will be able to manage the data shared with their group only, in case permission is enabled for them.
• A grouped non-admin contributor will be able to request data from the data scope shared with their group only.